Tips for new managers: Apply 80-20 rule and delegate effectively

Recently promoted to a management position? New managers often feel excited, ready to take on new responsibility, but a little overwhelmed. One comment I hear often is “How do I balance everything?”

When you were an independent contributor, you had only your own work to complete. As a manager, though, your job is to get work done through others. Now you are accountable for ensuring your subordinates’ work gets done, as well as your own. Here are some tips to help you gain leverage and get the right things done.

1 – Understand the value you’re expected to deliver.
You’ve been put in charge for a reason. Talk to your manager to ensure you understand the results he or she expects from you. Be specific. Ask questions. Don’t assume you know already. What you think is best for the company may not be what your boss wants from you. In the end, it will be your manager who determines whether or not you’ve delivered value.

2-Focus on the work that adds most value.
The 80-20 rule says that 80% of the results come from 20% of the work; 80% of the profit from 20% of the customers. In other words, you gain leverage, and multiply the results of your efforts, when you focus on the 20% that provide the most value. Use this rule to help you prioritize. Focus your group’s efforts on the work that delivers the most value.

3-Delegate.
You may have been promoted because you were very good at your old job. If you are a ‘doer’, it can be tough to let go and trust other people to get the work done. You may think you can get it done faster or better by doing it yourself. But delegation is the key to getting more done, and provides an opportunity for your people to develop their skills. You gain leverage when you delegate the work that can be done effectively by someone else.

Start by clearly communicating the desired outcome. Once again be specific. Don’t make your employees guess what you want. Otherwise they may guess wrong.

I once asked my partner to prepare a home-cooked meal. In my mind, this means a meat, starch, green vegetables and a salad. So what did he do? Pop a frozen pizza in the oven. In his mind, that WAS a home-cooked meal.

Identify any special requirements, deadlines, and how often you want them to report progress. Then let the employee figure out how to do the work, and come back to you with a plan. They’ll be more engaged, and more likely to take ownership.

I’ll write more about the delegation process in another blog.

4 – Relax and enjoy!
Don’t be so hard on yourself. You’ve worked hard to earn this promotion, so don’t expect you’ll know everything right away!